Client gallery delivery email templates

General delivery template

Subject: Your photographs are ready

Hi [client name],

Your gallery is ready. I loved bringing this collection together and hope it takes you straight back to [specific moment or detail].

Open your gallery: [gallery link]

Password: [password, if used]

You can [view / favourite / download] photographs directly from the gallery. I recommend saving your downloads to more than one place.

The gallery will remain available until [date, only if true]. If anything is unclear, reply to this email and I will help.

Thank you again,
[photographer name]

Wedding variation

Subject: Your wedding gallery is ready

Hi [names],

Your wedding photographs are ready. The gallery follows the day from [opening part] through to [closing part], and I hope seeing it together feels as special as the day itself.

View the full story: [gallery link]

Password: [password]

You are welcome to share the link with [who may access it]. Downloads are available from the gallery, and favourites can be used to keep a personal shortlist.

I will check in next week, but please reply sooner if you need anything.

Portrait or family variation

Subject: Your portrait gallery

Hi [client name],

Your gallery is ready. Thank you for making the session such a pleasure to photograph.

Open the gallery: [gallery link]

Password: [password]

Use the heart on any photograph you would like to add to your favourites. [Explain exactly what happens after selecting, if applicable.]

The gallery is private to people with the access details. Please let me know if you have any questions.

Before sending

• Replace every bracketed field.
• Remove password wording when no password exists.
• Do not promise comments, approvals or selection limits unless available.
• State a closing date only when it matches the real retention setting.
• Send yourself a test and open the link signed out.

How to deliver photos to clients professionally

Professional delivery is a short, repeatable sequence: prepare the files, build the gallery, test the client view, send one clear message and follow up.

The client gallery delivery checklist

Run this list in a signed-out browser before every gallery leaves the studio.

A clear client photo-selection workflow

A selection workflow needs a defined purpose, one selection method and a clear handover after the client finishes.

How to upload a large photography gallery reliably

A reliable upload is planned around the real connection, the final export and recovery from individual failures.

Photo gallery upload time calculator

Use your measured upload speed—not the download speed printed on the broadband package.

Client favourites vs full photo proofing

Favourites can support image selection, but the word proofing often describes a wider review and approval process.